Frustrated with a HubSpot Issue? You’re Not Alone. HubSpot is one of the most powerful CRMs out there but it’s not perfect. Many teams run into HubSpot implementation issues, confusing settings, or data that just won’t cooperate. It’s normal to feel stuck when things aren’t working the way they should.
Whether you're struggling to customize HubSpot, manage messy migrations, or fix duplicate data, you're not alone. Businesses across the world face these problems after setting up HubSpot. Sometimes it’s the tech, other times it’s the process but either way, it slows things down.
Even experienced users find it tough to build custom reports, track revenue, or integrate old tools. And when HubSpot’s not working, it can feel like your entire pipeline is on pause. But the good news? These problems are fixable if you know where to look.
In this blog, we’ll break down the six most common issues with HubSpot and how to fix them. Think of it as your go-to guide for tackling bugs, roadblocks, and confusing features.
Getting HubSpot to Fit Your Unique Needs
HubSpot is great but it’s not always plug-and-play. Out of the box, it might not match how your business works. You’ll likely find gaps in workflows, automation, or custom reporting.
That’s because every company has its own sales and marketing style. And when HubSpot isn’t working the way you expect, it creates friction across teams. Customizing it becomes essential not optional.
Fix: Build internal HubSpot expertise or team up with a certified partner.
Having someone who knows the platform inside-out makes all the difference. They can tailor pipelines, reports, and automation to your exact needs without the guesswork.
Migrating Legacy Systems to HubSpot
Moving from Salesforce, Zoho, or spreadsheets? Sounds simple until things start breaking. A messy migration can leave you with missing fields, broken links, and half-baked data.
The truth is, poor planning causes most HubSpot implementation issues. If your data doesn’t fit, your CRM won’t work the way it should. That’s time, money, and momentum lost.
Fix: Plan, map, and test before you move everything.
Start small: use test sets and define your data structure clearly. Once it works, scale up and go live with confidence.
Handling Duplicate Data Entries
Duplicate contacts and companies are more than annoying. They mess with your reports and outreach. After a migration, they show up fast and often. It’s one of the most frequent HubSpot integration problems teams face.
Bad data leads to bad targeting, broken workflows, and confused sales reps. If you don’t handle duplicates early, they multiply quickly.
Fix: Use HubSpot’s deduplication tools and smart automation.
Set clear rules to merge records, and build workflows that block duplicates before they start.
Dealing with Missing or Incomplete Data
Missing data breaks more than reports hurts your personalization and segmentation efforts too. Without full customer info, your campaigns lose impact. It’s a quiet issue, but one of the trickiest problems with HubSpot.
You might have contacts with empty fields, or deals without sources making it hard to measure results.
Fix: Use required fields, lists, and automated enrichment workflows.
You can even trigger alerts or update tasks when key data points go missing.
Building Custom Revenue Tracking in HubSpot
HubSpot’s default revenue tracking works for straightforward deals. But if your business model involves subscriptions, renewals, or multiple revenue streams, it falls short. This is a common pain for SaaS startups and service-based companies with recurring income.
Fix: Upgrade to HubSpot Professional or Enterprise to unlock advanced reporting tools.
Then, customize deal stages, build out revenue attribution models, and use calculated fields. This gives you a clear view of your pipeline, future revenue, and what’s driving actual growth.
Bonus Problem: Feeling Trapped in HubSpot
Many teams feel stuck once they’ve invested time and resources in HubSpot. Switching platforms or scaling beyond current limits seems overwhelming. This lock-in can feel like a major con of HubSpot, especially for fast-growing businesses.
Fix: Delegate HubSpot management across your team and document every key process.
Train multiple users and keep your workflows, reports, and integrations well organized. This reduces risk and keeps your business flexible, so you can grow or switch smoothly if needed.
FAQs: Fixing HubSpot Problems
What are the most common problems with HubSpot?
Many users face challenges with custom setup, data migration mistakes, and managing duplicate records. These issues can slow down your marketing and sales efforts if not addressed properly.
How do I fix HubSpot not working properly?
Start by checking your app integrations and clearing your browser cache. If problems persist, working with a certified HubSpot expert can help diagnose and fix setup or configuration errors.
Why is HubSpot so complicated?
HubSpot’s power lies in its flexibility and customization options. However, this can feel overwhelming, especially if your team hasn’t tailored the platform to fit your exact business needs.
Can HubSpot be customized to my business?
Absolutely. HubSpot allows you to build custom workflows, use custom objects, and create detailed reports. This helps shape the CRM around your unique processes and goals.
What’s the best way to migrate to HubSpot without issues?
Careful planning is key. Map your existing data clearly, test migrations with small sample sets, and consider hiring professionals to ensure your workflows and data stay intact during the move.
Struggling With HubSpot Issues? Let’s Fix Them Together
Whether you're tangled in setup challenges, data chaos, or tricky integrations, we’ve got your back. Talk to our HubSpot consultants and turn your CRM into a business growth engine - not a headache.
